The Art of Filing: A Users Guide

The first month of a new year is a great time to take stock and organise your important documents.  Railex have provided this video guide to help determine which type of file you will need to best arrange your vital records.

Why not have a look at our other files, and the accompanying YouTube demonstration clips, and find out how Railex can assist you with your daily office organisation.

 

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Railex Filing Folk Tales: Xmas Special

Railex Files at Christmas 2013The third installment from this series sees Railex Filing fully expressing our Christmas cheer. Feeling suitably festive, our run up to the yuletide period culminates with a visit from some familiar Christmas characters and some festive filing fun!

Cratchit quietly stooped towards the diminishing glow of the fireplace, refreshing the supply of what little coal was left thereon. He could barely move his hands because of the bitter cold, making the long list of forthcoming duties all the more difficult to complete. If he could maintain comfortable working conditions he would be able to work easily to his quota, but he feared that his miserly superior failed to realise the concept of false economy, especially when it came to filing.

To Scrooge economising was everything; his large fortune a testament to his lifetime’s penny-pinching paradigm. While Cratchit struggled with his workload, Scrooge was busying himself in the back-room with the unforgivably slapdash system of files. The caution with which Scrooge treated his own accounts could not be said for that of his clients; the firms filing system had been in need of an overhaul for years.

Scrooge acknowledged his colleague, briefly ending his continuous cursing and sporadic mutterings of ‘bah, humbug!’

‘I suppose you’ll be wanting tomorrow off Cratchit?’ He grumbled. Christmas did not appeal to his stingy sensibilities. ‘It is but once a year sir’ he answered, apologetically. ‘Very well’ retorted Scrooge, ‘but be here all the earlier the next morning!

Christmas came and went, with the Cratchits making rather merry in their meagre – yet joyously festive – dwellings. He entered the office the following morning, filled with dread over his obvious lateness. Mr Scrooge was already hunched at his desk. Sitting down nervously to start his work, he gathered up a pile of official papers and took them to file.

Entering the backroom, he was immediately taken aback by that which confronted him. Where there was once a confusing clutter stood an immaculate set of Railex Files. Bemused, he returned to the office and was once again astounded. Scrooge faced him with an uncharacteristically sincere smile on his face. ‘W … What has happened Mr Scrooge?’ enquired the Clerk, his eyes wide with astonishment. ‘I want to change Bob. You see, I recently had a profound experience’ … Scrooge looked off, wistfully, ‘well; I don’t really have time to go into it all, but it suffices to say that I honestly wish to change my ways.’

‘I want to help Bob, if you’ll let me’ he continued ‘and I have started by organising our documents properly. I have been blessed with a future vision of how Railex – The Filing Specialists – can help the organisation of our workspace, no end. Now, put some more coal on that fire!’ Bob smiled, recognising the miraculous power of the Christmas spirit. He then uttered a poignant phrase which had echoed in his head since yesterday, an expression which now seemed wholly appropriate: ‘God bless us, everyone!’

 

Railex (Filing) Ltd. at Christmas, 2013

Railex ClickTab – A Demonstration Video

The Railex Click Tab is a patented way of quickly indexing any file or folder, quickly and effectively. Below is a short video, demonstrating best practice when using the ClickTab for rapid identification of files.

Visit the railexfiling youtube channel for more useful filing video guides.

Railex Filing Folk Tales: Chapter Two

The second installment from the Railex Filing Folk Tales, featuring the exploits of some more familiar characters!

Holmes cocked his head in his customary quizzical manner. Smoke billowed across the room as he lit up his thirtieth pipe of the day. Watson recognised the look: Holmes was thinking.

“What’s the problem Holmes?” enquired Watson, staring over his copy of the Times.

“That case with the hound, something still bothers me. Where did we file the casework for the whole ghastly incident?”

Watson looked concerned; “It should have been filed in the usual manner” he said gruffly, looking towards the haphazard selection of files, curious objects and paraphernalia. He tried – and failed – to hide his look of disapproval as he observed Holmes’ filing ‘system’.  Holmes raised himself from his chair, approaching the aforementioned jumble with an air of determination. “Mrs Hudson!” he yelled, “why are my files in such disarray!?”

“Really Holmes” snapped Watson, “you can’t keep blaming that poor, long-suffering woman for what you really should be able to take care of yourself. Why does such a keen mind surround himself with such chaos?” As luck would have it, Mrs. Hudson then entered carrying a new set of sturdy files.

“Here” she said, presenting them to Holmes “I knew you would need this mess sorting out sooner or later, I got these from the Railex Filing stores. They are – in fact – the filing specialists, just who you need to solve your kind of a problem.” Holmes looked surprisingly sheepish for a man with such a usual demeanour of arrogance.

“You see” laughed Watson “quality filing really is quite elementary, my dear Holmes!”

Railex – The Filing Folk Tales

In the run up to Christmas, Railex will be publishing a series of ‘filing folk tales’ online.  These are a series of stories featuring well known characters from the public consciousness, amended to feature their hitherto unknown adventures with Railex Files!  These ‘stories’ were previously only available as printed editorial copy.  We start, this week, with our first foray into this captivating world, and some familiar woodland friends:

Mole sat in his office, held his small grey head in his hands and thought ‘Why me?’ He reflected on his morning, that had started with bright hopes of completing the Lennon-Smythe accounts, but had been brought to an abrupt halt by one phone call from Mr Toad. In many respects Mr Toad was being unusually reasonable, why shouldn’t he have a copy of last year’s accounts? But could Mole find the file? No, he couldn’t and had spent the last 30 minutes looking for it. Well actually he had spent the last 30 minutes stomping around, as best a mole can, and shouting at the poor rabbits to look for it.

Rat was passing and heard the commotion. ‘What’s the matter Mole, you haven’t lost another file have you?’ he asked. It was clear from Mole’s expression that his enquiry was unwelcome, and that this was unlikely to be an appropriate time to put forward improvements to Mole’s record management system.

Later, after Mole had calmed down, he met with Rat for a coffee. ‘The file had been on my desk all along’ he said, with a faint glow of embarrassment in his cheeks. ‘I need to go and see Badger and get some expert advice’. Rat sat back and smiled, ‘Compliance with the Practice Assurance standards is not rocket science’ he grinned, ‘I’m sure we can work this out with a little bit of help from Wise Owl up at Railex Nook.’

Mole had just finished clearing some cupboard space when his new suspension files arrived. Rat showed him how to label them with the names of his clients and then asked the rabbits to make sure that all the document files were labelled as well. ‘Wise Owl told us to make sure that there was a place for everything and everything in its place’, he reminded everyone.

Mole tottered on his kick-step before slipping and showering working papers everywhere. His head poked through the mound of paper and he smiled. ‘My dad always said that with hands like these I’d be more suited to a career in construction!’

– The Wise Owl at Railex

© Railex (Filing) Ltd.